Training Class
Critical Thinking for Contract Changes-3 day Work Shop
Nov 01 - Nov 03 in Fairbanks
CityFairbanks
Date/TimeNov 01 - Nov 03
8:30 AM - 4:30 PM
Location/Phone
Birch Hill Rec Center
101 Wilderness Dr
Fairbanks, AK 99712
Registration DeadlineOct 26
Class Size80
StatusSeats available
Seat Availability
33 seats available for State (DOT)
18 seats available for Other
InstructorsRoy Siegel, FHWA Resource Center
Description

More than 10,000 Federal-aid construction contracts are authorized by FHWA each year. Those contracts are subsequently administered by State departments of transportation and local public agencies that may not be familiar with FHWA's complex requirements for construction contracts. The goal of this 3-day workshop is to provide contract administrators (and other personnel involved in DOT construction contracts) with a realistic perspective of the challenges they face administering a construction contract.

The entire workshop is presented in the Alaska DOT's Standard Specifications with a focus on the General Specifications (the 100-series using AASHTO Guide Specification language).  Each administrator will become more comfortable with what is in their state's Standard Specifications that can assist them in administering contracts, and as importantly, what information is NOT included in their contract but still affects their ability to administer contracts.

The workshop uses small scenario discussions to challenge contract administrators to work in the “gray areas” of their contract where the DOT's intent is often not perfectly clear.  The purpose of working in these areas is to provide improved confidence in contract administration decision-making and to help contract administrators understand there is often a delicate balance between administering a contract and managing a working relationship with a contractor.  The ability to balance the needs of the contract with the needs of the relationship can often mean the difference between a successful job and a job riddled with disputes.

Every DOT has unique challenges related to their contracting community, materials, climate, etc. and the goal of this workshop is to focus on the biggest challenges faced by the DOT.  In addition, the workshop focuses on areas of contract administration where the DOT struggles to maintain consistency across the state.  These inconsistencies often lead to unclear expectations for bidding contractors.

These areas of inconsistency often include topics such as:

  • Administration of contract time
  • Assessment of liquidated damages
  • Dealing with adverse weather
  • Addressing changes in the character of work
  • Owner-caused inefficiencies
  • When to consider owner-directed changes
  • Damage to constructed facilities

 

Objectives / Topics

A key point for this workshop is to be as clear as possible with all documentation and to complete all necessary contract analysis work during active construction so that if a dispute evolves into a claim, the administrator's time to manage the claim is minimized.

The goal of this workshop is to avoid changes and disputes by presenting clear contract documents and administering every contract in a fair and equitable manner. 

Topics to be covered:

  • Introduction to Basic Contract Administration Concepts,
  • Differing Site Conditions,
  • Change in Character of Work,
  • Suspensions of Work Ordered by the Engineer,
  • Ambiguities,
  • Conflicts,
  • Errors & Omissions,
  • Damage to Existing Work & Relief of Maintenance,
  • Review of Baseline & Updated Schedules,
  • Delays & Disruptions,
  • Role of Inspector & Engineer,
  • Reasons for Disputes- A Synthesis
Target Audience

Local Governments in Alaska, Contractors, Consultants, and other Transportation Partners are encouraged to join DOT staff.

RegisterView Participants

Nov 08 - Nov 10 in Juneau
CityJuneau
Date/TimeNov 08 - Nov 10
8:30 AM - 4:30 PM
Location/Phone
Andrew P. Kashevaroff Alaska State Library, Archives & Museum
Lecture Hall at the APK
395 Whittier Street
Juneau, AK 99801

Parking at the APK

The parking garage ramp entrance is to the right of the building and the gates will be open at 8:00am. Please park anywhere in the middle of the garage and do not worry about the 3 hour parking limit.

Leaving the APK

The parking garage closes promptly at 4:30pm. You will be able to enter the parking garage from inside the building. Once you enter the parking garage, you will not be able to reenter the building. Drive up to the right-hand gate and it will automatically open.

The main doors close promptly at 4:30pm. You will be able to exit the building; however, you will not be able to reenter. If there are stanchions and rope in front of the exterior doors, you can still leave the building. Exit through the ADA doors on the left-hand side.

 

Registration DeadlineNov 02
Class Size60
StatusSeats available
Seat Availability
25 seats available for State (DOT)
14 seats available for Other
Instructors(Instructors not assigned.)
Description

More than 10,000 Federal-aid construction contracts are authorized by FHWA each year. Those contracts are subsequently administered by State departments of transportation and local public agencies that may not be familiar with FHWA's complex requirements for construction contracts. The goal of this 3-day workshop is to provide contract administrators (and other personnel involved in DOT construction contracts) with a realistic perspective of the challenges they face administering a construction contract.

The entire workshop is presented in the Alaska DOT's Standard Specifications with a focus on the General Specifications (the 100-series using AASHTO Guide Specification language).  Each administrator will become more comfortable with what is in their state's Standard Specifications that can assist them in administering contracts, and as importantly, what information is NOT included in their contract but still affects their ability to administer contracts.

The workshop uses small scenario discussions to challenge contract administrators to work in the “gray areas” of their contract where the DOT's intent is often not perfectly clear.  The purpose of working in these areas is to provide improved confidence in contract administration decision-making and to help contract administrators understand there is often a delicate balance between administering a contract and managing a working relationship with a contractor.  The ability to balance the needs of the contract with the needs of the relationship can often mean the difference between a successful job and a job riddled with disputes.

Every DOT has unique challenges related to their contracting community, materials, climate, etc. and the goal of this workshop is to focus on the biggest challenges faced by the DOT.  In addition, the workshop focuses on areas of contract administration where the DOT struggles to maintain consistency across the state.  These inconsistencies often lead to unclear expectations for bidding contractors.

These areas of inconsistency often include topics such as:

  • Administration of contract time
  • Assessment of liquidated damages
  • Dealing with adverse weather
  • Addressing changes in the character of work
  • Owner-caused inefficiencies
  • When to consider owner-directed changes
  • Damage to constructed facilities

 

Objectives / Topics

A key point for this workshop is to be as clear as possible with all documentation and to complete all necessary contract analysis work during active construction so that if a dispute evolves into a claim, the administrator's time to manage the claim is minimized.

The goal of this workshop is to avoid changes and disputes by presenting clear contract documents and administering every contract in a fair and equitable manner. 

Topics to be covered:

  • Introduction to Basic Contract Administration Concepts,
  • Differing Site Conditions,
  • Change in Character of Work,
  • Suspensions of Work Ordered by the Engineer,
  • Ambiguities,
  • Conflicts,
  • Errors & Omissions,
  • Damage to Existing Work & Relief of Maintenance,
  • Review of Baseline & Updated Schedules,
  • Delays & Disruptions,
  • Role of Inspector & Engineer,
  • Reasons for Disputes- A Synthesis
Target Audience

Local Governments in Alaska, Contractors, Consultants, and other Transportation Partners are encouraged to join DOT staff.

RegisterView Participants

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